If you have purchased a Lipizzaner horse with or without a passport, we can help.
If you have purchased a horse with a passport from another country, we can assist. It needs to be updated and your ownership recorded.
We have frequently been asked by owners whether the old type registration certificates will suffice as passports. The answer is NO, they will not. A passport is an entirely different type of document which contains certain pages required by the Government for every equine in the UK. If you have an old style registration document, please contact us and we will guide you through the procedure for obtaining an Official DEFRA required Passport. We have also been asked if passports from overseas are valid. In most cases, yes they are, but in other cases they may require checking as there are a number of forgeries circulating.
It is a legal requirement that your name and address needs to be entered on to the passport and officially stamped. Passports must contain the current owner's name and address and should be sent in for updating. We have a legal requirement to enter certain information on the Database and that includes current owner's details.
If you own a LNSA of GB registered Lipizzaner/part bred ,there will be a passport for it. If it is not currently in your possession, It is just a telephone call away. If you own an unregistered Lipizzaner Horse, with or without breeding papers, we can prepare and obtain/issue a passport for him/her. If you scroll down this page you will find a downloadable application form. If you would rather we sent it to you in the post or by e-mail, contact us and we will send out the following day.
We also issue Identity Passports to all horses and ponies not registerable in the studbook of a breed society. Discounts are available for certain categories. Our passports are high quality documents and contain additional security in the form of a uniquely numbered hologram on the front page. The hologram number is entered in printed form in the passport and appears on our records.
We have since 2010 taken over management of Gypsy Cob Society passports
please click www.gypsycobpassports.co.uk to be taken to our special Gypsy Cob Division page
or you can contact us by email or telephone us on 01570 480090 and we can discuss your requirements with you. If the answering service comes on immediately, we are dealing with other enquiries. Please phone later on or leave a short message together with your contact number and we will return your call within 24 hours in the working week. If you do not hear from us in that timeframe, please contact us again as it is possible that your number was not clearly audible. We aim to reply to e-mails within 48 hours in the working week.
LIPIZZANER NATIONAL STUDBOOK ASSOCIATION OF GREAT BRITAIN LTD
Cilyblaidd Manor, Pencarreg, Nr Lampeter, Carmarthenshire, SA40 9QL
Tel: 01570 480090 e-mail: info@lipizzanerhorse.co.uk
General Data Protection Regulation (GDPR)
Privacy Policy
26th May 2018
INTRODUCTION
This Privacy Notice is effective from 25 May 2018 and explains the personal data that we collect from you and how we use your information.
The LNSA of GB is the data controller (referred to as we, us or our in this privacy notice) and we are responsible for your personal data. Everything that we do with your data for example storing it, working with it or deleting it is referred to as processing.
The Data Protection Act controls how your personal information is used by organisations, businesses and the Government. Everyone responsible for using data must make sure the information is:
• used fairly and lawfully
• used for limited, specifically stated purposes
• used in a way that is adequate, relevant and not excessive
• accurate
• kept for no longer than is absolutely necessary
• handled according to people's data protection rights
• kept safe and secure
• not transferred outside the European Economic Area without adequate protection
The LNSA of GB is committed to protecting and respecting your privacy. This document explains when and why we collect personal information, how we process it, the conditions under which we may disclose it to others and how we keep it secure.
HOW DO WE COLLECT INFORMATION FROM YOU?
We collect data from you through a variety of different methods including:
Direct interactions: You may provide data by filling in forms, by communicating with us by post, phone, email, our Facebook pages or otherwise.
As a Passport Issuing Organisation (PIO), we obtain information about you when you apply for a horse passport or when you lodge an existing horse passport with us.
WHAT TYPE OF INFORMATION IS COLLECTED FROM YOU?
Personal data means any/all information capable of identifying an individual. It does not include anonymised data. We may process certain types of personal data about you as follows:
Identity and Contact Data .
If you apply for a horse passport or when you lodge an existing horse passport with us as a PIO, we collect your personal data as required by Article 38(1) of EU Regulation 2015/262. Other, non-personal, data will also be collected as part of the equine passport application process, as required
by Article 38(1) of EU Regulation 2015/262.
SENSITIVE DATA
We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.
HOW IS YOUR INFORMATION USED?
We will only use your personal data when legally permitted, where it is necessary for our legitimate interests (or those of an official third party) and where we need to comply with a legal or regulatory obligation. This may include but is not exhaustive:
• carrying out our obligations arising from any contracts entered into by you and us.
• business as a Passport Issuing Organisation (PIO);
• business as a breed organisation
• dealing with entries into a competition
• seeking your views or comments
• notifying you of changes to our services
• sending you communications as part of your ownership benefits.
• In some cases, we process your personal data because you have given your consent. For example, when you contact us and ask for help or information.
• where the processing is necessary for legal reasons
DISCLOSURES OF YOUR PERSONAL DATA
Who has access to your information?
We do not sell or rent your information to third parties but we must by law share your personal data as follows:
Basic information supplied in connection with your application will be passed by this organisation to Government Department DEFRA and/or their appointed agents. Passport Issuing Organisations are required by law to supply this information to Defra and/or agents appointed by Defra.
The minimum information required is: - Passport Identification Number, name of horse, date of registration, microchip number, date or year of birth, date or year of death, breed, sex, colour, owner details (title; first Name; last Name; address; postcode), country of birth, date of first ownership, date of passport issue. Other information such as internal organisation reference number, ancestry & keeper details may also be passed to Defra. The information will enable Defra to carry out its responsibilities regarding the implementation of horse passport requirements. Defra or it's appointed agents will be the data controller for the mandatory information which will be processed for Defra as required. The data collected for this purpose will be relevant and not excessive.
DATA SECURITY
All personal data you provide to us will be stored securely, both physically and electronically, in accordance with our policies. We have an information security process in place to oversee the effective and secure processing of your personal data and to prevent your personal data from being accidentally lost, used ,altered, disclosed or accessed in an unauthorised way,
DATA RETENTION
We review our retention periods for personal information on a regular basis. We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for. We have a legal obligation to hold/process your personal data to comply with the law. Under Defra's Minimum Operating Standards for Passport Issuing Organisations- PIO's (November 2015) the current regulations require that PIO records must be kept for a minimum of 35 years or a minimum of two years from the death of the recorded animal.
STOLEN OR STRAYING EQUINES
We might need to contact you if we are informed an equine registered in your name has been stolen or strayed. This process is necessary for ours and/or the legitimate interests of a third party and or for us to perform a task in the public interest.
YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
Request access to your personal data
Request correction of your personal data.
Request erasure of your personal data subject to our legal obligations.
Request restriction of processing your personal data.
Right to withdraw consent.
Right to be forgotten
You can see more about these rights at: www.ico.org.uk
We will respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. To ensure that such information is provided to the correct person, we will require proof of identity such as a copy of a recent utility bill or bank statement, copy of passport or driving licence.
WEBSITE & SOCIAL MEDIA
We do not collect or store information about you and your browsing habits through our website or social media.
THIRD-PARTY LINKS
Our website may include links to third-party websites. Clicking on those links/enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements and subsequent use of your data even if you access them using links from our website. This privacy policy does not cover links to external sites. The internet is not a 100% secure communications medium and accordingly we cannot guarantee the security of any information you send to us via the internet. We are not responsible for any damages you, or others may suffer as a result of loss of confidentiality of such information.
MINORS
We are committed to protect the privacy of children under the age 16. For those aged under 16 parent/guardian's permission beforehand is required before we accept information from a minor.
RIGHT TO COMPLAIN
If you are not satisfied with the processing of your personal data you should contact us via email or post in the first instance. If we do not resolve your complaint you also have the right to complain to the supervisory authority if you consider that the we are in breach of your data protection rights. The supervisory authority is the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. https://ico.org.uk/
OVERVIEW
The Lipizzaner National Studbook Association of Great Britain will not disclose information regarding it's owners/keepers to any third party in the day to day running of it's business unless requested to do so by Defra or a third party acting on behalf of Defra, local authorities, police and other enforcement bodies . Any questions regarding Data Protection and the way it is used by LNSA of GB should be directed to our Registered Office.
If personal information is requested by any party other than official authorities, we will contact the person whose details are being requested, ask permission for that information (usually address and/or telephone number) to be released and act according to the answer given.
Review of this Policy
We keep this Policy under regular review & from time to time we may need to make changes to it, for example, as a result of Government legislation or other changes in data protection laws. For these reasons, you should check our website periodically.
LNSA of GB. Cilyblaidd Manor, Pencarreg, Nr Lampeter, Carmarthenshire, SA409QL.
Tel: 01570 480090 email: info@lipizzanerhorse.org
INCORPORATED BY COMPANIES HOUSE AS LIMITED COMPANY NO. 442448
___________________________________________________
OWNERS LEGAL RESPONSIBILITIES REGARDING HORSE PASSPORTS
Owners of equines have specific legal responsibilities under EU & UK Law. Failure to comply could result in the local authority enforcement officers- Trading Standards taking action to ensure compliance.
It is a legal requirement for all equines to be issued with a valid passport under EU and UK legislation.
Owners of equines who have not applied for a passport within the required timescale are committing an offence under the current Horse Passports Regulations . It is the responsibility of the horse owner to obtain a passport.
Applications for foal passports must be sent to the office within six months of birth or by 30th November of year of birth, whichever is the later. It is advisable to send in applications in good time. If the office cannot produce a passport within the above timescale, the equine will be signed OUT of the human food chain.
I f you apply for a passport after the equine is 6 months old, Section II will be completed by the office, irreversibly excluding the equine from the human food chain.
Microchipping of foals over 6 months and adult horses not previously identified is a mandatory requirement before a passport can be issued. The equine will be irreversibly excluded from the human food chain.
COMPULSORY MICROCHIPPING: It is a legal requirement for ALL equines to have a microchip implanted by a veterinary surgeon by 1st October 2020.
The microchip must be recorded in the passport , databases & other relevant documents by Passport Issuing Organisations (PIO's). Veterinary proof of microchip insertion will be required. The office will supply a form for this purpose upon request.
Remember, failure to correctly identify equines could lead to an unlimited fine. This applies to equines whatever their status. Even if they will never leave their field, they must still have an up to date passport and by October 2020, a microchip for every equine including those born before July 2009.
CHANGE OF OWNERSHIP (TRANSFER)
Change of ownership or change of permanent address of owner must be notified to the PIO by law. It is required that the physical passport be returned (tracked post advised) for updating & checking. You must inform the LNSA of GB of either of these occurrences within 30 days. It is a finable offence not to update your equine's details within the required timescale. From 1 st October 2018, this became a legal requirement and is enforceable by Trading Standards.
UPDATING
The seller must give the passport to the purchaser at the point of sale. It is important that seller & purchaser complete the change of ownership form in the back pocket of the passport or request one from the office. The seller should be officially recorded as the owner. Sellers remember that if the new owner does not officially change the passport/ records into their name, the seller is still on the databases as current owner. Please encourage new owners to transfer within one month. It is not acceptable for sellers or new owners to write their details into the passport. The entry must be stamped with the official society stamp which is on record with, in the case of LNSA of GB, the Welsh Government.
We are required by law to keep the passport up to date and correctly completed at all times. This includes ownership, eligibility for slaughter for human consumption or otherwise, microchip details, status as registered or breeding & production & any other changes deemed necessary. Breeding and production means that the equine is not eligible for inclusion in an approved stud book.
SECTION II Part II or Section IX
If a veterinary surgeon completes and signs Part II of Section II or in older passports, Section IX, a scanned copy of that page must be submitted to the office for updating within 14 days of signature. You can send the passport to the office if you prefer. Phone, email, text or other communication other than the above is not acceptable.
Vets will require sight of the passport when prescribing many medications, including but not limited to, 'bute'. If bute or certain other medicines are prescribed, then the equine will be permanently excluded from the human food chain by the vet signing Section II Part 2 of passports issued after 1st January 2016 or Section IX in pre 2016 passports.
DUPLICATE/REPLACEMENT PASSPORTS
If the passport is lost or damaged, a duplicate or replacement may be requested by the owner. Upon thorough checks which will require a vet to complete an identity form, a duplicate or replacement will be issued. It will be stamped as duplicate or replacement & will be permanently excluded from the human food chain. If the original is subsequently located, it must be returned to the office.
REISSUE
A passport may be re-issued if it is fully bound, clearly legible, showing no signs of fraud but damaged in a way that compromises it's integrity. This includes minor errors made when first issued. The food chain status will remain unchanged from the original issue.
DEATH OF AN EQUINE
Upon the death of the equine, you must return the passport to the LNSA of GB within 30 days. We are required by law to invalidate the passport (and, if a microchip was implanted, the microchip number). You may however request that we return it once we have dealt with it.
ENFORCEMENT
Local authorities, usually Trading Standards are responsible for enforcing compliance. The Meat Hygiene Service (MHS) are responsible for enforcing checks at slaughterhouses. Government Legislation lays down penalties for non compliance.
THE PASSPORT SHOULD BE WITH THE HORSE - WITH THE FOLLOWING EXCEPTIONS :
• Stabled or at pasture and the passport can be produced without delay;
• Moved temporarily on foot in the vicinity of the holding and the passport can be produced within 3 hours. This includes being ridden/driven.
• Moved on foot between summer and winter grazing.
• Unweaned foals accompanied by their dam or foster mare.
• Moved under emergency conditions. This includes transportation.
If you are unsure of whether the passport should accompany the equine, err on the safe side.
The passport must be made available to your veterinary surgeon in order for the appropriate veterinary medicine to be discussed/prescribed.
KEEPER
The keeper' is a person who is not the owner of a horse but is appointed by the owner to have day-to-day charge of that horse. A keeper with primary responsibility for the horse's day-to-day welfare should satisfy themselves that the horse has been correctly identified before agreeing to keep it. It is an offence to keep a horse without a passport.
Please contact the LNSA of GB office for further guidance if required.
Lipizzaner National Studbook Association of Great Britain
February 2019
We, as an Official Passport Issuing Authority, are obliged to pass certain information contained within Passports to certain authorities. This is a Government requirement and is mandatory. The information below provides you with an overview of these requirements & their connection with the Data Protection Act (GDPR 2018)
If you have any concerns regarding this requirement, please contact us by telephone on
01570 480090 or by e-mail.... info@lipizzanerhorse.org
Breaches of the Passport regulations
Any offence under or breach of the Regulations must be reported by ourselves to the horse passports enforcement authority. Upon receipt of information the enforcement authority will record it and assess whether enforcement action is appropriate.The information will, if necessary, be passed to the enforcement authority for the area in which the offence may have taken place. Follow up action by enforcement authorities will be in line with the individual enforcement authority's policy.
By Law we must report the following:
i) Where a passport is applied for outside of the statutory time limit (6 months of birth or before 31 December in the year of birth, whichever is the later) Equine details and owner details to be supplied via telephone/email or post.
ii) Where a passport is applied for when one already exists for that animal A copy/scan of the application form is supplied via email or post.
iii) Failure of a new owner to update owner detail (you have 30 days by law) Equine details and owner details is supplied via telephone/email or post.
iv) Signs of unofficial changes to passport details, tampering or fraud will be discussed with the enforcement authority for that territory.
v) Where a rump sticker is issued and the equine it is applied to is not slaughtered or issued with a passport within 30 days. Note that rump stickers may only be issued to specific animals as outlined in the horse passport regulations.
vi) Where a rump stickered equine has been slaughtered more than 7 days after the date on the rump sticker.If anyone has any questions re the above, we will be happy to answer or if we cannot supply the answer we will pass your details on to the authority best suited to supply you with an appropriate answer.